AI business process automation
We deploy AI systems that take over repetitive work - handling email, issuing invoices, CRM updates, generating reports. You and your team focus on what needs human judgement.
Problem
Manual handling of emails and queries: 8-15 hours a week per person
A sales rep spends half the day sorting the inbox, copy-pasting data into the CRM and writing the same replies over and over. That is 40-75 hours a month that could go into selling instead.
Invoices and documents issued by hand: 3-6 hours a week, dozens of errors a year
Every invoice takes 10-15 minutes: re-typing data from the order, checking VAT rates, sending by email. At 50 invoices a month that is more than 12 hours on a task an AI system handles in seconds.
Reports and summaries built by hand: 4-8 hours a month, always late
The sales report lands on Tuesday even though the data was ready on Friday. The CEO sees yesterday's picture and makes decisions on stale numbers. The system automates data collection and presentation in real time.
Rozwiązanie
Handling emails and customer queries
An AI agent reads incoming email, classifies it, answers standard questions and only forwards cases that need a human decision. Response time drops from hours to minutes - 24 hours a day, 7 days a week.
Generating quotes and sales documents
The system pulls data from the CRM, picks the right template and generates a personalised quote without involving a sales rep. The quote is ready in 2 minutes instead of 45. The rep approves it with one click.
Issuing invoices and financial documents
AI invoice automation pulls data from the order, fills out the invoice, validates the tax ID and sends it to the customer. Zero manual re-typing. Zero fatigue errors. Integrates with Fakturownia, iFirma, wFirma and other systems.
CRM updates and reports
After every call or email the AI agent updates the customer record in the CRM, sets a follow-up and generates a weekly activity report. Your CRM stays current without sales reps filling it in by hand.
Cennik
The price depends on the number of processes, integrations with existing systems and the complexity of the data flows. A simple email automation starts at 4,000 PLN. Full automation of several business processes - from 8,000 PLN. In the initial call we assess your case and give a concrete quote, not a range. You will find more about our services at [/en/uslugi]. We also cover ready-made prompts and tools for companies in the article at [/blog/prompty-ai-dla-firm].
Automation for 1 process
from 4,000 PLN
One defined process - for example email handling or issuing invoices. Mapping, rollout, testing, user guide. Delivery time: 2-3 weeks.
Automation for 3 processes
from 8,000 PLN
Three connected processes integrated with each other - for example email, CRM and quoting. Joint process audit, prioritisation, rollout. Delivery time: 4-6 weeks.
Full workflow AI
from 15,000 PLN
Full automation of company processes: communication, documents, reports, data updates. A dedicated AI agent running in the background all month. Delivery time: 6-10 weeks.
Przykłady
Responding to sales enquiries
An AI agent reads the enquiry, picks the right product from your offer and drafts an initial reply for the sales rep to approve. Handling time per enquiry drops from 45 minutes to 5. At 20 enquiries a week that is 13 hours a week returned to the sales team.
Issuing and sending invoices
The system pulls data from the order or CRM, fills out the invoice and sends it to the customer with no human in the loop. AI invoice automation removes transcription errors and cuts handling time from 12 hours to 20 minutes a month at 50 invoices.
Updating customer records in the CRM
After every call or email the agent logs the decisions, changes the status and sets a follow-up reminder. Sales reps stop losing 30 minutes a day on CRM admin - that is 10 hours a month per person.
Weekly sales and operational reports
The system collects data from every source once a week, generates a report and sends it to the right people in the company. Zero manual exporting from spreadsheets. Saves 4-6 hours a month for a manager or assistant.
Customer support outside working hours
An AI agent answers standard customer questions around the clock - order status, opening hours, basic product info. Companies report 20-40% fewer missed enquiries in the first month after rollout.
Proces
Krok 01
Process audit
We meet for 2-3 hours. We map every repetitive task in the company, measure how much time it eats and pick the ones worth automating first. No cost, no commitment.
Krok 02
System design
We describe how the AI system will work step by step. What data it pulls, what it does, when it pulls a human in. You sign off on the design before the build starts - no surprises mid-rollout.
Krok 03
Build and integrations
We build the system and connect it to your tools - email, CRM, invoicing, spreadsheets. We test on real data from your company, not made-up examples.
Krok 04
Rollout and handover
We launch the system, train your team and stay on call for 30 days after rollout. You get the user guide and a direct line to us. We do not leave you with a system and no support.
FAQ
No. We build the automation around what you already use - your CRM, inbox, invoicing system. If you are on Pipedrive, HubSpot, Fakturownia or Baselinker, we plug into those. We do not require migration.
It depends on the process and the volume. For emails and queries, usually 8-15 hours a week per person. For invoices, 10-15 minutes per document. We give concrete numbers after a process audit at your company.
Every system is designed with control points - the AI does the work, but key actions (sending an invoice, changing data in the CRM, replying to a customer) go through human approval or are logged. In the first weeks we monitor the system together with you.
We work with the usual CRMs: HubSpot, Pipedrive, Salesforce, Livespace, Bitrix24, plus Airtable and Google Sheets. If your system has an API, we can usually connect to it. We verify this during the audit.
Yes. Customer data stays in your systems. If we use external AI models, we sign the relevant data-processing agreements. On request we deploy solutions based on models running locally, with no data leaving your company.
Support is included in the price for 30 days after rollout. After that you can pick a retainer from 2,000 PLN per month covering monitoring, small changes and priority service, or contact us ad hoc at our hourly rate.
Następny krok
Book a free call - 45 minutes, no obligations. We go through your processes and I tell you straight what is worth automating first and what to expect. If your company is not ready for an AI rollout, I will tell you that openly. Write to me through [/en/kontakt] or start with [the AI Handbook for 149 PLN](/blog/poradnik-ai-od-a-do-z).
